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Process Improvement


Ongoing improvement requires a culture dedicated to the constant search for a better method of operating. Even an optimal system solution deteriorates over time as the system's environment changes. A process of ongoing improvement (POOGI) is required to update and maintain the efficacy of a solution.

M.B. Meek focuses on two aspects of POOGI: Theory of Constraints (TOC) and POOGI.

TOC & POOGI

M.B. Meek applys the TOC to POOGI through a five-step system:

1. Identify the system's constraints

In order to manage a constraint, it is first necessary to identify it. In Eli Goldratt's book, The Goal (North River Press, 1984), a machine known as the NCX10 was identified as the constraint. This knowledge helped the company determine where an increase in "productivity" would lead to increased profits. Concentrating on a non-constraint resource would not increase the throughput (the rate at which money comes into the system through sales) because there would not be an increase in the number of orders fulfilled. There might be local gains, such as a reduction or elimination of the queue of work-in-process waiting in front of that resource, but if that material ends up waiting longer somewhere else, there will be no global benefit. To increase throughput, flow through the constraint must be increased.

2. Exploit the constraints


Once the constraint is identified, the next step is to focus on how to get more production within the existing capacity limitations. Goldratt refers to this as exploiting the constraint. One example from The Goal was when the company and the labor union agreed to stagger lunches, breaks, and shift changes so the machine could be producing during times it previously sat idle. This added significantly to the output of the NCX10, and therefore to the output of the entire plant.

3. Subordinate everything to the constraint

Exploiting the constraint does not insure that the materials needed next by the constraint will always show up on time. This is often because these materials are waiting in queue at a non-constraint resource that is running a job that the constraint doesn't need yet. Subordination is necessary to prevent this from happening. Subordination involves significant changes to current (and generally long-established) ways of doing things at the non-constraint resources.

The most important component of subordination is to control the way material is fed to the non-constraint resources. Conventional wisdom says that if a resource is idle it is losing money. Conventional practice, then, is to keep efficiencies high by releasing enough material to keep everyone busy - regardless of whether the constraint can process that much material. TOC wisdom says that non-constraint resources should only be allowed to process enough materials to match the output of the constraint. The release of materials is closely controlled and synchronized to the constraint schedule. In contrast to the constraint, non-constraint resources do not have a schedule. Workers are instructed to begin immediately when work arrives at their stations, to work at normal speed (i.e. do not slow down such that work expands to fill the available time), and immediately pass the finished parts on to the next operation. If there is no material waiting to be processed the non-constraint resources will be idle, and that is OK. In fact, preventing non-constraint resources from over-producing is necessary to reach the goal of making more money-now and in the future.

4. Elevate the system's constraints

After the constraint is identified, the available capacity is exploited, and the non-constraint resources have been subordinated, the next step is to determine if the output of the constraint is enough to supply market demand. If so, there is no need at this time to "elevate" because this process is no longer the constraint of the system. However, be careful not to over activate this process and produce unneeded inventory.

If this process still cannot produce enough product to meet market demand, it is necessary to find more capacity by "elevating" the constraint. In The Goal, schedulers were able to remove some of the load from the constraint by rerouting it across two other machines. They also outsourced some work and brought in an older machine that could process some of the parts made by the NCX10. These were all ways of adding capacity, or elevating the constraint. It is important to note that to "elevate" comes after "exploit" and "subordinate." Following this sequence ensures the greatest movement toward the goal of making more money-now and in the future.

5. If the constraint has been "broken," go back to step 1.

Once the output of the constraint is no longer the factor that limits the rate of fulfilling orders, it is no longer the constraint. Step 5 is to go back... to Step 1, and identify the new constraint - because there always is one. The five-step process can then be repeated.

It may appear that implementing TOC involves a never-ending series of trips through the five-step process - a kind of tool to assist in more perfectly balancing a production system. This is not the case. A fundamental principle of the Theory of Constraints is that the combination of dependent events (such as the steps in a production system) and normal variation (which is always present) makes it literally impossible to ever fully balance a line. There will always be a constraint in the system. What creates chaos is allowing the constraint to move around - and a so-called "balanced" system will always experience a moving constraint due to normal variation. For that reason, companies that get the greatest financial benefit from TOC are those that make a strategic choice of where they want the constraint to be. They then manage their entire operation (product design, marketing, capital investment, hiring, etc.) accordingly. This allows the company to manage the constraint to their advantage rather than allowing the constraint to manage them.

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